the Appendix 3.


Recommendations about creation of presentations MS PowerPoint

Unified interface MS Office allows to master easily the basic working methods with PowerPoint if you already have mastered at least one appendix of a package (for example, text editor Word).

For the last 10 with superfluous left years some new versions PowerPoint which have made its even more convenient and, hence, more popular. However, as it often happens, visible simplicity of use along with rich functionality, quite often leads to variety of serious errors at creation of presentations which can sharply lower, and in some cases and easier to cross out effect from use IKT. We will stop on those moments which can lead to failures and disappointments.

1. The text information placed on slides requires careful selection. In an ideal, it there should be the theses representing in a combination to a drawing (images) the basic abstract.

2. For perception of the information formatting and design of a slide have huge value. The text should be well visible and perceived without pressure of sight. For the decision of this problem the following is necessary:

— To use fonts of type Arial (not "rublenye");

— To use a font size not less than 24 pt;

— For the best perception of the text it is necessary to avoid use of contrast colours in templates of registration of slides since otherwise to pick up colour of a font which would well be looked on this background, it is practically impossible;

— At definition of colour of a font it is necessary to make a start from primary colour of a slide. If it dark, means, the text should be light and on the contrary.

Considering told, it is possible to formulate one more requirement to presentation registration - it is not necessary to change a template of registration of a slide within the limits of one presentation.

3. Quite often presentations appear are overloaded by a drawing. It is necessary to remember, that the person can simultaneously keep an eye to seven objects. If it is more than them - the part from them simply is not perceived. From here a conclusion: if on a slide all the same takes places more than seven objects to deduce them follows gradually, synchronising with the story.

4. Having mastered animation, authors often take a great interest in it and unreasonably use in presentation from 10-12 slides to twenty (!) various effects. Usually it explain that use of different types of animation draws attention. Yes, it is valid so. But this unnecessary attention! Spectators simply start to guess, what effect will be the following, or thoughtlessly observe of process of movement of object (especially when the animation effect lasts 2-3 seconds).

Animation in presentation should be applied when it is demanded by the logician of a stated material. It is necessary to refuse difficult kinds of animation in general! When it is necessary? First of all, when on a slide a certain block diagramme (for example, a state political system) is built.

Fig. 1. Animation use in a presentation slide of "the Fabric of live organisms»

Building the scheme of the government of republican Rome (fig. 1 see), we begin with the bottom object (citizens) from which, with effect use «extension from below upwards», other elements of the scheme are built.

As a result the thesis that in republic the power proceeds from the people is visually fixed. In the second (right) scheme the object "emperor" is initial, for scheme construction the effect «extension from top to down» is used. In this case animation use is represented justified.

Quite often ask quite reasonable question: «what for then in PowerPoint such considerable quantity of animation effects is included?» However it is necessary to remember, that the given product was created not so much for an education sphere (it has got to this area of years through five after occurrence), how many for business sphere.

5. Shining typical errors of creation of presentations, it is necessary to stop on a problem of quality of an illustrative material. How it is possible to "correct" the image and, hence, a general impression from presentation?

First, at placing of the "blacked out" or "clarified" drawings it is necessary to consider, that brightness of monitors and projectors different, therefore that is well looked on one monitor, it can "be lost" on other. Having inserted a picture, arrange its brightness and contrast by means of the panel «image Adjustment». In MS Office XP, 2003 it is caused by click on drawing the right button of the mouse, and in MS Office 2007, being integrated into the package menu, comes off double click by the left button of the mouse on drawing. Changing values of brightness and contrast, it is possible to achieve considerable improvement of quality of drawing quickly.


Fig. 2. Adjustment of brightness and contrast in MS Office 2007

Secondly, infringement of proportions of the image is possible. This error arises, when to a picture try to give other kind. As a result the height becomes width, and on the contrary. To solve a problem it is possible, in advance having prepared a picture for an insert in the foreign graphic editor, having cut off unnecessary parts and having specified the exact size of the image, or, having inserted a picture in PowerPoint to change scale at pressed key Shift (operation is intended just for preservation of proportions of scaled object).

Thirdly, a problem is use of incorrectly scanned images. If the image original is printed on a thin paper the text or the image placed on an underside of sheet, appear through and are transferred on the obverse image as extraneous "noise". This trouble is easy for avoiding by means of sheet of the black or dark blue colour enclosed under initial sheet during scanning. Otherwise it is necessary to take advantage of the specialised graphic editor. Remember: the general perception of presentation in many respects depends on quality of pictures!

Finishing conversation on drawing use in presentations, it would be desirable will stop on the characteristic of some graphic formats. The most popular formats of preservation of images now are *.bmp, *.jpg, *.gif

The format *.bmp is most "bulky". The graphic information registers on-pikselno, without any compression. Therefore the insert of graphic files in the given format will make presentation very volume, and on "weak" computers it will be reproduced with an appreciable delay.

The format *.jpg was developed specially for reduction of the size of a graphic file. Therefore it is optimum for use in presentations.

The format *.gif too is a variant of optimisation of a drawing. If the image contains a small amount of colours the same image in a format *.gif can have even smaller volume, than the image in a format *.jpg.

The format *.gif has one property which at times does its irreplaceable for the decision of design problems: he allows to do one of colours of the image transparent. To achieve it, the user becomes more active the panel «image Adjustment», the tool «gets out to Establish transparent colour», clicks the left button of the mouse on the necessary colour on the image, and it "will disappear". Similar operation can be applied and to format files *.jpg, but as a result we will receive only translucent "noise".

Fig. 3. An establishment of transparent colour at work with the image in a format *.gif

6. Misuse concerns number of widespread errors in presentation of sound registration also. Sound effects at transition from a slide to a slide or at management of presentation display simply distract attention and do not bear any semantic loading. In this connection inclusion of sound fragments in presentation is obviously possible in following cases:

— At audio-document listening (for example, a country hymn);

— As background music at a separate stage of presentation, for creation of corresponding mood (for example, a national melody on the screens devoted to household culture).

Some additional remarks. In package MS Office 2007 the block which is responsible for creation of diagrammes has been seriously processed. As it is surprising, but diagrammes in presentations can be seen extremely seldom. And that meet, as a rule, are scanned and owing to it are badly perceived from the screen.

For diagramme creation in MS PowerPoint we will choose a slide on which the diagramme will take places, and we will consistently execute commands: the Menu "Insert" — "Diagram", thus will appear a dialogue window «Change of type of the diagramme». Choosing a certain kind of data presentation, it is necessary to remember, that the perception of the statistical information very strongly depends on it.

Having made a choice, press button "Ок". On the right side of the screen there will be a window for editing of data of the diagramme (actually having executed this command, we have opened program MS Excel). In it we will create the initial table with data, and the total diagramme will automatically take places on the chosen slide.


Fig. 4. Diagramme creation in program Microsoft PowerPoint 2007

Let's enter into the table necessary data and we will entitle columns and numbers. If it is necessary for you of more columns and lines in the initial table (by default - 3 columns and 4 numbers of data), grasp the right bottom corner of the rectangle marking a range of data (its contour is allocated by dark blue colour), and stretch it on a necessary range. The made changes in the initial table there and then will be reflected in the diagramme.

That the diagramme "was looked", was more intelligible, it is necessary for formatting. To begin with try to apply to it templates of styles. For this purpose consistently will execute commands: the Menu "Designer" — «Styles of diagrammes» also choose the most suitable style of registration.

To deduce on the diagramme of value of data (by default they on it are absent), click the right button of the mouse on one of colours on a column and will choose in the appeared contextual menu a command «to Add signatures of data». If the font used by default, is badly distinguishable on the screen - format it, having allocated signatures single click of the right button of the mouse and having specified in the appeared contextual menu necessary parametres of the text.

It is quite often desirable, that diagramme columns appeared gradually, in process of a statement of the certain information. It is reached by application to the diagramme of effects of animation. We will allocate the diagramme in the Menu "Animation" and we will press the button «animation Adjustment». On the panel which have appeared on the right «animation Adjustment» we press button "Change" and

We choose the necessary effect from the appeared list of animation effects. Then in a window «the Used effects of animation» we find the effect applied to the diagramme (in a described example - «the Diagram 4»). We click on strelochke to the right of an inscription, in the appeared contextual menu we choose a command «Parameters of effects», further - a bookmark «diagramme Animation». In line «diagramme Grouping» the necessary type of animation effect is chosen and we press button "Ок".

Fig. 5. Adjustment of animation of the diagramme in program Microsoft PowerPoint 2007

One more seldom used possibility PowerPoint is the organisation of the elementary variant of testing on the basis of a command "Action" from the menu "Insert". For test creation (for example, the choice test) three slides will be necessary for us: the first - it is direct with the text of the test task, the second - with instructions on a right answer choice, and the third - with instructions on a choice of the wrong answer.

On the first slide, using a command "Inscription", we enter a test question. Then, using the same tool, we create answer variants, and (it is important!) each time it should be new text object (i.e. on a slide will settle down not one, and four text blocks). Then we create the Slide 2 and the Slide 3. On the second we write «Correctly!», on the third - «you were mistaken!», also it is started test adjustment.

We allocate the first answer. From the menu "Insert" we choose a command "Action". In the appeared window «action Adjustment» we put the switch on point «to Pass on a hyperlink», and then we choose a command "Slide". In again opened window «the Hyperlink on a slide» we choose a Slide 2 containing an inscription «it is correct!», and then it is pressed "Ok" in all dialogue windows. For answers) and, we will specify as a hyperlink the Slide 3 («you were mistaken!»), and our test is ready.

Fig. 6. Creation of tests in program Microsoft PowerPoint of 2007

The same reception can be applied not only to text objects but also to drawings, having adjusted a command "Action" on their basis.

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A source: Sineva Larisa Sergeevna. Formation key educational kompetentsy senior pupils resources of a network the Internet. The dissertation on competition of a scientific degree of the candidate of pedagogical sciences. Moscow - 2018. 2018

More on topic the Appendix 3.:

  1. the Appendix
  2. the Appendix 4
  3. the Appendix
  5. the Appendix
  7. the APPENDIX 4
  8. the Appendix
  9. the Appendix
  10. the Appendix
  11. the Appendix
  13. the Appendix
  15. the Appendix
  16. the Appendix
  17. the Appendix In